EPOS Hardware and Software Systems
Introduction
The EPOS Hardware and Software Systems Framework, managed by Advanced Procurement for Universities and Colleges (APUC), is a structured procurement route designed to facilitate access to electronic point of sale (EPOS) solutions. This framework is not a Dynamic Purchasing System (DPS) and has been established for a fixed term, concluding on 14 April 2025. It aims to streamline the procurement process for universities and colleges, enabling them to acquire EPOS systems efficiently and cost-effectively.
Context & Use Case
Universities and colleges increasingly rely on sophisticated technology solutions to manage transactions and data across various departments, including retail outlets, food services, and campus events. The EPOS Hardware and Software Systems Framework provides a comprehensive procurement solution specifically tailored for these institutions. By using this framework, educational establishments can ensure they have access to cutting-edge EPOS technology, which is essential for managing sales, inventory, and customer interactions seamlessly. The framework is strategically designed to support institutions in updating or expanding their existing systems, ensuring they remain competitive and efficient in their operations.
Scope of Services
The framework encompasses a wide range of EPOS-related services and products, ensuring that institutions can find solutions that fit their specific needs. Typical services and supplies covered under this framework include: 1. Provision of EPOS hardware such as tills, card readers, and peripheral devices. 2. Supply and installation of EPOS software tailored to specific operational requirements. 3. Maintenance and support services for installed systems to ensure uninterrupted functionality. 4. Integration services to connect EPOS systems with existing IT infrastructure. 5. Training services for staff to maximise the utility of new systems and software.
Who Can Apply
The framework is open to suppliers that provide EPOS hardware and software solutions. It is particularly suited for vendors experienced in serving the educational sector, though it is not limited to them exclusively. Suppliers should demonstrate a capability to deliver comprehensive solutions, including hardware, software, support, and integration services. While this is not a DPS, meaning applications are not open continuously, interested suppliers should ensure they meet the framework's specific requirements and timelines for participation.
Buyer Benefits
Public sector buyers, specifically universities and colleges, benefit from using this framework in several ways. The framework ensures compliance with procurement regulations, offering a pre-vetted list of suppliers that meet rigorous standards. This approach reduces the time and effort required to conduct individual procurements, allowing institutions to achieve faster time-to-market for new systems. Additionally, the framework fosters a competitive environment among suppliers, potentially leading to more favourable pricing and terms for the buyers.
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Next Steps
Suppliers interested in participating in the EPOS Hardware and Software Systems Framework should carefully review the specific requirements and details provided by APUC. It is advisable to contact the contracting authority directly to obtain comprehensive information about application procedures and deadlines. Engaging early with the authority can provide clarity and guidance on how to align with the framework's objectives and criteria.
How Biddable Can Help
Biddable offers valuable support to suppliers considering applying for the EPOS Hardware and Software Systems Framework. Our services include helping suppliers discover suitable frameworks, assisting in the preparation of applications, and providing insights into the procurement pipeline. By leveraging our expertise, suppliers can enhance their understanding of public sector opportunities and strategically position themselves for success within this framework.