Graduation and Ceremonial Gowns, Photography and Event Services
Introduction
The Graduation and Ceremonial Gowns, Photography and Event Services Framework, managed by Advanced Procurement for Universities and Colleges (APUC), provides a structured procurement route for the provision of graduation-related services. This framework is not a Dynamic Purchasing System (DPS) but a traditional framework agreement, which implies that it has pre-determined suppliers for its entire duration. The framework is set to run until 1st February 2026 and is specifically designed to address the unique needs of higher education institutions in the UK as they prepare for and conduct graduation ceremonies.
Context & Use Case
Graduation ceremonies are significant events in the academic calendar of universities and colleges, marking the culmination of students' educational journeys. These events require meticulous planning and coordination, including the provision of ceremonial gowns, professional photography, and various event services. The APUC framework facilitates this by offering a streamlined procurement solution that ensures quality and consistency in service delivery. Contracting authorities utilise this framework to access a curated list of suppliers capable of meeting their specific ceremonial and event service requirements efficiently and effectively.
Scope of Services
The framework covers a broad range of services essential for the successful execution of graduation ceremonies. The scope includes: 1. Supply and hire of graduation and ceremonial gowns, ensuring academic dress codes are met. 2. Professional photography services, capturing key moments and providing graduates with high-quality photographic mementoes. 3. Event management services, including logistical support for venue setup, audio-visual requirements, and guest coordination. 4. Provision of additional ceremonial accessories and paraphernalia, enhancing the overall aesthetic and tradition of the ceremony.
Who Can Apply
This framework is open to suppliers with the capability and experience in providing high-quality ceremonial attire, professional photography, and event management services. Suitable suppliers may include those specialising in academic regalia, event coordination companies, and professional photographers with a portfolio in graduation or similar events. Unlike a DPS, the application window for this framework was open prior to its commencement, and new suppliers cannot join until the framework is re-tendered.
Buyer Benefits
Public sector buyers, particularly universities and colleges, benefit significantly from this framework by having access to pre-approved suppliers, ensuring compliance with procurement regulations. The framework offers a quick route to market, reducing the time and effort required to engage service providers. By fostering competition among a selected pool of suppliers, contracting authorities can secure competitive pricing and service quality, ensuring that graduation ceremonies are conducted smoothly and to a high standard.
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Next Steps
Suppliers interested in participating in future opportunities should review the specific requirements and conditions outlined by APUC. It is advisable for interested parties to keep in contact with APUC for updates on future tender opportunities and potential re-tendering of the framework.
How Biddable Can Help
Biddable offers support to suppliers seeking to understand and engage with public sector procurement frameworks like this one. By providing insights into framework requirements and helping suppliers prepare their submissions, Biddable ensures that suppliers have the visibility and readiness needed to effectively engage with procurement opportunities. Our services facilitate the discovery of suitable frameworks and enhance suppliers' capacity to navigate the public procurement landscape successfully.