Travel Services Contract
Introduction
The Travel Services Contract, managed by APUC (Advanced Procurement for Universities and Colleges), is a framework specifically designed to facilitate travel management for educational institutions across the UK. This framework is not a Dynamic Purchasing System (DPS) but a traditional framework agreement. It is set to conclude on 9th November 2025. Its primary purpose is to streamline the procurement process for travel services, ensuring that universities and colleges can efficiently manage their travel needs through a pre-qualified supplier base.
Context & Use Case
Travel management within the higher education sector can be complex, given the diverse requirements ranging from academic conferences to student exchange programs. Universities and colleges require a reliable system to manage travel bookings, accommodations, and associated services. The Travel Services Contract provides a structured approach, allowing these institutions to access a range of travel services without the need to conduct separate procurement exercises. By using this framework, contracting authorities benefit from the assurance of working with vetted suppliers, ensuring compliance with procurement regulations and achieving value for money.
Scope of Services
The framework covers a broad range of travel management services. These typically include: 1. Domestic and international travel bookings, including flights and rail. 2. Accommodation arrangements, ensuring suitable and cost-effective lodging. 3. Travel insurance provisions tailored to the needs of the educational sector. 4. Visa and entry requirement assistance for international travel. 5. Support for group travel arrangements, such as study tours or conference delegations. 6. 24/7 travel assistance and support services to address any issues during travel. 7. Management information and reporting services to track travel expenditure and patterns.
Who Can Apply
The framework is open to travel service providers capable of delivering comprehensive travel management solutions. Suitable suppliers include those with experience in handling large-scale travel arrangements, particularly in the educational sector. While this is not a DPS, the framework's pre-defined lots mean that suppliers should be prepared to meet specific criteria set out by APUC. Suppliers interested in participating should ensure they meet the necessary qualifications and standards required by the framework.
Buyer Benefits
For public sector buyers, particularly universities and colleges, this framework offers several advantages. It ensures compliance with procurement regulations, providing a streamlined route to market. The pre-qualification of suppliers means that institutions can be assured of working with competent and reliable providers. The framework also facilitates competitive pricing and efficient service delivery, as suppliers have been selected based on their ability to deliver value for money. Additionally, having a structured travel management system in place can lead to significant time savings, allowing institutions to focus on their core educational objectives.
Lots
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Next Steps
Suppliers interested in this framework should carefully review the specific requirements and criteria outlined by APUC. It is advisable to contact APUC directly to obtain detailed information regarding the application process and the framework's structure. Engaging early with the framework owner will provide insights into any upcoming opportunities or changes within the framework.
How Biddable Can Help
Biddable offers support to suppliers navigating public sector frameworks like the Travel Services Contract. Our services focus on helping suppliers discover relevant opportunities, prepare effectively for applications, and maintain visibility of their procurement pipeline. By providing insights and guidance, Biddable assists suppliers in aligning their offerings with the needs of public sector buyers, ultimately enhancing their chances of successful engagement.