Total Facilities Management
Introduction
The Total Facilities Management Framework, managed by ESPO, is an established procurement route designed to streamline the acquisition of a broad spectrum of facilities management services. This framework is set to conclude on 30th April 2024 and falls under the Facilities & Estates category. It functions as a traditional framework agreement rather than a Dynamic Purchasing System (DPS), meaning it offers a pre-defined list of suppliers over its duration. The primary aim of this framework is to provide public sector bodies with efficient access to services that support the effective management and maintenance of their buildings and estates.
Context & Use Case
Facilities management encompasses a wide range of services crucial for the smooth operation of public sector estates. Contracting authorities often rely on frameworks like this one to ensure they have access to reliable and comprehensive services without the need for conducting individual procurements for each service type. By centralising the procurement process, the Total Facilities Management Framework helps authorities manage their facilities with greater efficiency, ensuring compliance with regulatory requirements and achieving cost-effectiveness.
Scope of Services
The Total Facilities Management Framework covers an extensive range of services. While the specific lots have not been detailed, typical services under this framework may include: 1. Building maintenance and repairs 2. Cleaning and janitorial services 3. Grounds maintenance and landscaping 4. Security services, including manned guarding and CCTV monitoring 5. Waste management and recycling 6. Catering and vending services 7. Energy management and sustainability consulting 8. Health and safety compliance services These services are indicative of the breadth of offerings available, providing a comprehensive solution to meet the diverse needs of public sector facilities.
Who Can Apply
The framework is open to suppliers who can provide a broad array of facilities management services. Typically, this includes businesses with expertise in managing multiple aspects of facilities operations, from maintenance to security and sustainability. While DPS frameworks allow for continuous supplier admission, this traditional framework has a set list of suppliers, meaning potential applicants must await future opportunities to apply.
Buyer Benefits
Public sector buyers benefit greatly from using the Total Facilities Management Framework. It offers a compliant procurement route that simplifies the purchasing process, reducing the administrative burden on contracting authorities. The framework enables quicker access to services, fostering competition among pre-approved suppliers, which can lead to better value for money. Additionally, having a single framework for multiple services facilitates integrated management of facilities, aligning with strategic objectives and enhancing operational efficiency.
Lots
Not applicable
Next Steps
Suppliers interested in participating in future iterations of this framework should prepare by understanding the typical requirements and standards expected by ESPO and public sector buyers. It is advisable to keep abreast of updates from ESPO regarding upcoming procurement opportunities. Suppliers should also reach out directly to the contracting authority for any specific queries or detailed information.
How Biddable Can Help
Biddable supports suppliers by offering insights into procurement opportunities like the Total Facilities Management Framework. Our platform aids in the discovery and preparation stages, providing visibility into upcoming frameworks and helping suppliers align their services with public sector needs. By leveraging Biddable, suppliers can better navigate the complexities of the public procurement landscape and enhance their chances of successful engagement.