Records Information Management
Introduction
The Records Information Management Framework, managed by KCS, is a dedicated procurement route designed to assist public sector organisations with their records and information management needs. Running until 28 February 2027, this framework offers a structured approach to procuring services that ensure the efficient and secure handling of records. It is not a Dynamic Purchasing System, meaning that suppliers are pre-qualified and the framework is closed to new applicants until its renewal. The primary aim is to provide a range of services that help organisations manage their records effectively, ensuring accessibility, security, and compliance.
Context & Use Case
In today's digital age, managing records and information efficiently is crucial for any organisation, particularly within the public sector where compliance with data protection regulations and information governance is paramount. This framework is utilised by contracting authorities to streamline the procurement of records management services, ensuring high standards of organisation and security. By using this framework, public sector buyers can confidently select from pre-approved suppliers who have demonstrated their capability to deliver quality services that align with specific organisational needs. This procurement route is particularly valuable for authorities looking to improve their records management processes, enhance data security, and ensure regulatory compliance.
Scope of Services
The Records Information Management Framework encompasses a broad array of services tailored to the needs of public sector organisations. These services typically include: 1. Organisation and storage of physical and digital records 2. Implementation of records management systems and software 3. Ongoing support and maintenance for records management solutions 4. Secure disposal and destruction of records 5. Compliance and audit services for records management practices 6. Training and consultancy services to improve records management practices 7. Data migration and integration services This range of services ensures that contracting authorities can find solutions that meet their unique requirements, whether they are looking to enhance existing systems or implement new ones.
Who Can Apply
The framework is open to a range of suppliers who specialise in records and information management services. As it is not a Dynamic Purchasing System, the opportunity to join is limited to the initial application period, and only pre-qualified suppliers are included. Suitable suppliers typically have expertise in data protection, information governance, and records management technology. They should also have a proven track record of delivering high-quality services within the public sector.
Buyer Benefits
Public sector buyers benefit from using the Records Information Management Framework through several key advantages. Firstly, the framework ensures compliance with procurement regulations, providing peace of mind that all suppliers meet necessary standards. Secondly, it offers a streamlined route to market, reducing the time and resources required to procure services. The competitive nature of the framework also encourages suppliers to offer value for money, ensuring buyers receive high-quality services at competitive prices. Furthermore, the framework's focus on records management ensures that buyers have access to specialised expertise, supporting their organisational needs and compliance with data protection regulations.
Lots
Not applicable
Next Steps
Suppliers interested in participating in this framework should ensure they understand the requirements and criteria set out by KCS. It is advisable to contact the contracting authority directly for specific details on participation and to verify any updates on the framework's status. This direct communication will also provide insights into how the framework can align with the supplier's capabilities and strategic objectives.
How Biddable Can Help
Biddable supports suppliers by offering comprehensive insights into procurement opportunities, including frameworks like the Records Information Management Framework. We assist suppliers in preparing their bids, ensuring they meet all necessary requirements and enhance their visibility within the public sector procurement pipeline. Our services focus on discovery, preparation, and maintaining an informed position in the marketplace, helping suppliers navigate the complexities of public sector procurement efficiently and effectively.