Tail-Spend Management Services
Introduction
The NEPO534 framework, known as Tail-Spend Management Services, is a strategic procurement solution designed by the North East Procurement Organisation (NEPO) to assist organisations in managing and controlling their smaller, everyday purchases. These purchases, collectively referred to as "tail spend," typically fall below the UK Public Procurement thresholds and are not usually covered by larger contracts. The framework is part of the Corporate Services category, providing a structured mechanism for businesses and public sector organisations to efficiently track and manage these smaller expenditures. The framework does not operate as a Dynamic Purchasing System (DPS) and is organised without specified lots.
Context & Use Case
Tail spend encompasses a multitude of small transactions that, while individually minor, can collectively represent a significant portion of an organisation's procurement budget. Often overlooked, these expenses can lead to budget inefficiencies and reduced financial control if not managed properly. Contracting authorities utilise the NEPO534 framework to mitigate these challenges, benefiting from a streamlined process that enhances budget management, curtails unnecessary expenditure, and improves procurement efficiency. By offering a comprehensive approach to these smaller transactions, the framework ensures that procurement practices remain compliant, cost-effective, and aligned with organisational goals.
Scope of Services
The NEPO534 framework covers a range of services aimed at optimising tail-spend management. While the list is not exhaustive, services typically include: 1. Procurement analytics and spend analysis 2. Tailored reporting and financial tracking 3. Supplier management and rationalisation 4. Process optimisation and automation solutions 5. Development of procurement strategies for non-core spend items 6. Implementation of efficient purchasing tools and technologies These services collectively provide organisations with the tools and insights necessary to maintain control over smaller purchases, ensuring that they are managed within established budgets and procurement guidelines.
Who Can Apply
The NEPO534 framework is suitable for a diverse range of suppliers who provide services that contribute to effective tail-spend management. Suppliers offering expertise in procurement analytics, reporting, supplier management, and process optimisation would find this framework particularly relevant. As the framework is not a DPS, it does not offer ongoing opportunities for application throughout its lifespan; suppliers should consider aligning their offerings with the framework's objectives and maintain readiness for future opportunities as they arise.
Buyer Benefits
Public sector buyers leverage the NEPO534 framework to achieve several key benefits. It facilitates compliance with procurement regulations by providing a structured approach to managing tail spend, ensuring that all purchases are recorded and monitored. The framework also accelerates the procurement process, reducing the time and effort required to manage smaller transactions. By fostering healthy competition among suppliers, it enables buyers to access cost-effective solutions, further enhancing the value derived from their procurement activities.
Lots
Not applicable
Next Steps
Suppliers interested in participating in the NEPO534 framework should review the specific requirements and capabilities needed to align with the framework's objectives. Direct engagement with NEPO is encouraged for further information and clarification. Prospective suppliers should prepare to demonstrate their expertise and capacity to deliver effective tail-spend management solutions.
How Biddable Can Help
Biddable supports suppliers by enhancing their understanding of frameworks like NEPO534. We assist in the discovery process, ensuring suppliers are aware of relevant procurement opportunities. Our services aid in the preparation of competitive bids and provide visibility into upcoming frameworks, helping suppliers to strategically position themselves in the public procurement landscape.