Total Facilities Management Framework
Introduction
The Total Facilities Management Framework, managed by the NHS London Procurement Partnership, is a comprehensive procurement tool designed to support public sector organisations, including NHS entities, in the efficient management of their facilities and estates. This framework, which is not a Dynamic Purchasing System, is structured into several lots that cover a broad spectrum of services essential for the seamless operation and maintenance of public sector facilities. It is set to conclude on 7th July 2026.
Context & Use Case
This framework addresses the multifaceted needs of facilities management within the public sector, particularly focusing on the NHS. It provides a structured and efficient procurement route for a variety of services that are crucial for the upkeep and operational efficiency of public buildings. Contracting authorities utilise this framework to streamline their procurement processes, ensuring compliance with regulations while achieving value for money. The framework is particularly beneficial for organisations looking to consolidate their facilities management services under a single or few providers, thereby enhancing coordination and integration of services.
Scope of Services
The Total Facilities Management Framework is segmented into six distinct lots, each catering to specific areas of facilities management: 1. Lot 1: Hard Facilities Management - This covers the maintenance and repair of physical infrastructure, including electrical, mechanical, and building fabric services. 2. Lot 2: Soft Facilities Management - This includes services that support the daily operations of facilities, such as janitorial and waste management. 3. Lot 3: Total Facilities Management - A comprehensive option that encompasses both hard and soft facilities management services, offering a holistic approach to facilities management. 4. Lot 4: Cleaning - Dedicated to cleaning services, ensuring hygienic and clean environments across public sector facilities. 5. Lot 5: Catering - Provides catering services to meet the nutritional needs of staff and visitors within public sector establishments. 6. Lot 6: Security - Focuses on security services to safeguard public sector facilities and ensure the safety of staff and visitors.
Who Can Apply
The framework is open to a wide range of suppliers with expertise in facilities management and related services. Suitable applicants include companies specialising in building maintenance, cleaning, catering, and security services. While this framework is not a DPS, meaning it does not allow for open application throughout its duration, suppliers interested in participating should ensure they have the necessary qualifications and experience in the relevant service areas.
Buyer Benefits
Public sector buyers benefit from using the Total Facilities Management Framework through a streamlined procurement process that adheres to compliance requirements and industry standards. The framework facilitates a faster route to market, enabling buyers to quickly engage service providers while maintaining competitive tension and ensuring value for money. By using this framework, buyers can access pre-vetted suppliers, reducing the risk and administrative burden associated with procurement.
Lots
Lot 1: Hard Facilities Management This lot covers services related to the maintenance and management of physical buildings and infrastructure. Lot 2: Soft Facilities Management This lot includes services that support the day-to-day operations of a facility, such as cleaning and reception. Lot 3: Total Facilities Management This lot provides a comprehensive management service that combines both hard and soft facilities management. Lot 4: Cleaning This lot focuses on cleaning services for various types of facilities. Lot 5: Catering This lot involves the provision of food services and catering for events and daily operations. Lot 6: Security This lot covers security services, including personnel and systems to ensure the safety of facilities.
Next Steps
Suppliers interested in participating in the Total Facilities Management Framework should thoroughly review the specific requirements and criteria outlined by the NHS London Procurement Partnership. It is advisable to contact the contracting authority directly for detailed information on application processes and deadlines.
How Biddable Can Help
Biddable assists suppliers in navigating the complex landscape of public sector frameworks by providing tools and resources for discovery, preparation, and maintaining visibility of procurement pipelines. With our support, suppliers can better understand framework opportunities and enhance their readiness to bid successfully.