Analysis and Reconciliation Services
Introduction
The Analysis and Reconciliation Services Framework, managed by the NHS North of England, is a critical procurement tool designed to assist public sector organisations in reviewing and optimising their financial transactions. This framework operates without a Dynamic Purchasing System (DPS) and is scheduled to run until 28 February 2025. It aims to provide a structured and efficient mechanism for organisations to access comprehensive financial analysis and reconciliation services, helping them identify and recover overpayments and enhance financial accuracy.
Context & Use Case
Public sector organisations often face challenges in managing and reconciling their financial transactions due to the complexity and volume of their operations. The Analysis and Reconciliation Services Framework addresses these challenges by offering a range of specialised services designed to ensure financial clarity and compliance. Utilised by contracting authorities such as NHS trusts and other public sector bodies, this framework supports the meticulous examination of financial records across various categories, enabling organisations to pinpoint discrepancies and implement corrective measures effectively.
Scope of Services
The Analysis and Reconciliation Services Framework covers a wide array of financial services, segmented into distinct lots. These include: 1. Telecoms: Analysis of telecom expenses to identify overcharges and optimise billing. 2. Energy: Examination of energy consumption and billing for cost recovery and efficiency improvements. 3. Water: Review of water usage and charges to detect anomalies and recover costs. 4. VAT: Comprehensive VAT reviews to ensure compliance and recover overpaid taxes. 5. Estates: Financial analysis related to estate management, including lease reviews and property audits. 6. Accounts Payable: Reconciliation of accounts payable records to identify duplicate payments and errors. 7. Temporary Staffing: Assessment of staffing expenditure to ensure accurate billing and compliance. 8. Payroll: Detailed examination of payroll processes to identify discrepancies and ensure accuracy. 9. Contract Compliance: Review of contracts to ensure adherence to terms and identify potential recoveries. 10. Software Licence Renewals: Analysis of software licensing agreements to optimise renewals and costs. 11. Managed Spend Reduction and Recovery Solutions: Strategic initiatives to reduce spend and recover funds.
Who Can Apply
The framework is open to suppliers with expertise in financial analysis and reconciliation services. Suitable suppliers may include financial consultancy firms, auditing companies, and specialist service providers in each of the framework's lots. As this is not a DPS, applications are typically limited to the initial procurement phase, but details on application opportunities can be obtained from the NHS North of England.
Buyer Benefits
For public sector buyers, the Analysis and Reconciliation Services Framework offers several advantages. It streamlines the procurement process by providing pre-vetted suppliers, ensuring compliance with financial regulations and standards. This framework facilitates faster access to specialised services, enabling organisations to quickly address and rectify financial discrepancies. Additionally, by leveraging the expertise of listed suppliers, buyers can enhance their financial management capabilities and achieve cost savings through efficient reconciliation processes.
Lots
Lot 1: Telecoms Description of what this lot covers Lot 2: Energy Description of what this lot covers Lot 3: Water Description of what this lot covers Lot 4: VAT Description of what this lot covers Lot 5: Estates Description of what this lot covers Lot 6: Accounts payable Description of what this lot covers Lot 7: Temporary staffing Description of what this lot covers Lot 8: Payroll Description of what this lot covers Lot 9: Contract Compliance Description of what this lot covers Lot 10: Software licence renews Description of what this lot covers Lot 11: Managed spend reduction and recovery solutions Description of what this lot covers
Next Steps
Suppliers interested in participating in this framework should carefully review the specific requirements and scope of services. It is advisable to contact the NHS North of England directly to obtain detailed information on application procedures, eligibility criteria, and any upcoming opportunities within the framework.
How Biddable Can Help
Biddable offers valuable support to suppliers navigating public sector frameworks like the Analysis and Reconciliation Services Framework. By providing insights into procurement opportunities, facilitating preparation for bid submissions, and offering visibility into upcoming public sector procurements, Biddable helps suppliers align their services with the needs of public sector buyers. This ensures suppliers are well-positioned to succeed in the competitive landscape of public sector procurement.