Soft FM, Asset Compliance and Security Services
Introduction
The Soft FM, Asset Compliance and Security Services Framework, managed by NHS Shared Business Services, is a structured procurement vehicle established to facilitate the acquisition of essential facilities management and security services within the public sector. This framework is not a Dynamic Purchasing System (DPS) but a traditional framework agreement with a defined end date of 19 January 2025. It is a comprehensive solution that offers contracting authorities within the NHS and broader public sector access to a diverse range of service providers, ensuring operational efficiency and compliance with safety standards.
Context & Use Case
The framework is designed to address the varied needs of public sector organisations in managing their facilities and ensuring compliance with asset safety standards. By dividing the procurement process into 32 regional sections, the framework enables tailored solutions that cater to local requirements while maintaining the consistency and reliability expected from national service providers. The framework is particularly useful for contracting authorities seeking to streamline their procurement processes for services such as security, asset compliance, and facilities management.
Scope of Services
The Soft FM, Asset Compliance and Security Services Framework encompasses a broad range of services, which can be summarised as follows: 1. Security Services, including the supply, installation, and maintenance of security and fire alarm systems to ensure the safety and protection of facilities and personnel. 2. Asset Compliance services, focusing on ensuring that all assets meet necessary safety standards. This includes Portable Appliance Testing (PAT), asbestos removal, and other related compliance checks. 3. Soft Facilities Management, covering routine services such as cleaning, maintaining grounds and gardens, and other tasks essential for keeping facilities in optimal condition. 4. Total Facilities Management Services, which offer a comprehensive package combining all soft facilities management, asset compliance, and security services for an integrated approach to facility management.
Who Can Apply
The framework is open to a wide array of suppliers, ranging from small and medium-sized enterprises (SMEs) to large national companies. Given the framework's structured nature, it does not allow for continuous application as a DPS would; hence, suppliers must adhere to the specific application timelines set by NHS Shared Business Services. Prospective suppliers should possess relevant expertise in facilities management, asset compliance, and security services to align with the framework's requirements.
Buyer Benefits
For public sector buyers, the framework offers several advantages. It provides a compliant route to market, ensuring that procurement processes adhere to relevant regulations and standards. The framework facilitates speedier access to necessary services, minimising the time and resources spent on procurement activities. Additionally, by leveraging pre-vetted suppliers, authorities can ensure competitive pricing and high-quality service delivery.
Lots
Not applicable
Next Steps
Suppliers interested in participating in this framework should thoroughly review the framework requirements and prepare their applications in line with the NHS Shared Business Services' guidance. It is advisable to contact the contracting authority directly for detailed information regarding application processes and timelines.
How Biddable Can Help
Biddable is equipped to assist suppliers in navigating the complexities of public sector frameworks like the Soft FM, Asset Compliance and Security Services Framework. By offering insights into procurement opportunities, aiding in application preparation, and providing visibility into upcoming opportunities, Biddable supports suppliers in effectively engaging with public sector procurement processes.