Travel Management, Expense Management and Workspace Optimisation
Introduction
The Travel Management, Expense Management and Workspace Optimisation Framework, managed by NHS Shared Business Services, is structured to assist organisations, particularly within the NHS, in managing travel logistics, controlling expenses, and maximising the efficiency of workspace utilisation. This framework, although not currently active, represents an integrated approach to managing organisational travel and workspace needs. While it is not a Dynamic Purchasing System (DPS) and does not specify individual lots, the framework's aim is to provide a cohesive and effective solution for public sector travel and workspace challenges.
Context & Use Case
The framework is designed to address the multi-faceted needs of public sector organisations, including the NHS, that require effective management of travel necessities, expense tracking, and workspace optimisation. Contracting authorities utilise this framework to streamline business trip arrangements, ensure comprehensive tracking and management of travel-related expenses, and enhance the utilisation of office spaces. By having a structured system in place, organisations can ensure compliance with budgetary constraints, improve accountability, and promote operational efficiency. This is particularly relevant in environments where resource optimisation and cost control are paramount.
Scope of Services
The framework encompasses a range of services intended to support public sector organisations in their travel and workspace management efforts. Key services typically covered include: 1. Travel Management: Arranging and organising business travel, including booking transportation and accommodation. 2. Expense Management: Tracking, managing, and reporting travel expenses to ensure compliance with budgets and policies. 3. Workspace Optimisation: Assessing and reconfiguring office space to enhance efficiency and productivity, ensuring the best use of available resources. These services provide a comprehensive solution to the logistical and financial challenges associated with managing travel and workspace in large organisations.
Who Can Apply
The framework is suitable for suppliers who specialise in travel management, expense tracking, and workspace optimisation solutions. While it is not a DPS, meaning the application is not open throughout its duration, suppliers who offer integrated solutions in these areas are encouraged to consider preparing for future opportunities when the framework is renewed or re-tendered. Suppliers should possess strong capabilities in technology and service delivery to meet the diverse needs of public sector organisations.
Buyer Benefits
For public sector buyers, this framework offers a streamlined approach to managing travel and workspace needs. It provides a compliant procurement route that enhances accountability and control over travel expenditures and workspace management. The framework's design facilitates a quicker time to market for necessary services, reduces administrative burdens, and promotes competitive tendering. These elements are crucial in ensuring that public sector organisations achieve value for money and maintain operational efficacy.
Lots
Not applicable
Next Steps
Suppliers interested in participating in the future iteration of this framework should prepare by reviewing the specific requirements and capabilities needed. It is advisable to contact the Business Services Team at NHS Shared Business Services for further information regarding the expected timeline and criteria for the next phase of the framework.
How Biddable Can Help
Biddable supports suppliers by offering insights into public sector frameworks like the Travel Management, Expense Management and Workspace Optimisation Framework. By aiding in the discovery of relevant opportunities, preparing comprehensive submissions, and maintaining visibility of the procurement pipeline, Biddable helps suppliers navigate the complexities of public sector procurement effectively.