Responsive Repairs, Voids & Planned Maintenance DPS
Introduction
The Responsive Repairs, Voids & Planned Maintenance Dynamic Purchasing System (DPS) is managed by the South East Consortium and falls under the Facilities & Estates category. Unlike traditional frameworks, a DPS offers flexibility by allowing suppliers to join or leave at any time. This particular DPS is designed to support public sector organisations in sourcing services for responsive repairs, void management, and planned maintenance. It provides a streamlined procurement route that is particularly beneficial for organisations looking to support their Direct Labour Organisation (DLO) or operate independently without one. The DPS also facilitates long-term partnerships for various maintenance needs.
Context & Use Case
The primary aim of this DPS is to provide contracting authorities with efficient access to a wide range of contractors capable of delivering essential maintenance services. By utilising this DPS, public sector buyers can manage properties more effectively, ensuring buildings remain safe, operational, and fit for purpose. The DPS is particularly advantageous for managing time-sensitive void situations and planned capital works. It supports the inclusion of local SMEs, thereby promoting economic growth and compliance with relevant procurement regulations, such as Section 20.
Scope of Services
The Responsive Repairs, Voids & Planned Maintenance DPS is divided into three distinct Lots, each addressing specific maintenance needs: 1. Lot 1 - Responsive Repairs: This lot encompasses a variety of repair works frequently required by organisations. Services include, but are not limited to, finishing works, painting and decorating, plumbing and heating, electrical installations, door entry systems, general maintenance, and roofing. The DPS is open to suppliers from various work streams who can deliver these services. 2. Lot 2 - Voids: This lot focuses on the works needed for empty properties, which are often time-sensitive due to the necessity of re-letting properties quickly. Suppliers can be engaged for specific tasks or multiple services as required, including the same range of services as Lot 1. 3. Lot 3 - Planned Maintenance: This lot covers planned capital works and is geared towards smaller, specialist contractors capable of executing such projects. A skills matrix is used to match contractors with the necessary capabilities to the specific works required by contracting authorities. The DPS encourages applications from local SMEs, allowing them to join before tendering begins.
Who Can Apply
The DPS is open to a broad range of suppliers, particularly those specialising in facilities and estate maintenance services. Given the DPS structure, there is greater flexibility for suppliers, especially for SMEs, to apply and join at any time during its operation. Suppliers with expertise in the areas covered by the three Lots are particularly encouraged to participate.
Buyer Benefits
For public sector buyers, the DPS offers several advantages, including compliance with procurement regulations, swift access to a competitive pool of suppliers, and the ability to engage local SMEs. The system's flexibility enhances the speed to market, allowing buyers to respond quickly to maintenance needs. The South East Consortium acts as a supportive intermediary, ensuring a smooth procurement process and offering guidance as needed.
Lots
Lot 1: Responsive Repairs This lot covers numerous repair works you may regularly require. Suppliers can deliver various work streams including finishing works, painting and decorating, plumbing and heating, electrical installations, door entry systems, general maintenance, and roofing. This list is not exhaustive and suppliers from all different work streams are welcome to join the DPS. Lot 2: Voids This lot covers works required for your empty properties. Voids are usually time-sensitive as you need to re-let the property quickly. When using this lot, you can specify the work needed and advise on the timescales. You can also specify one specific type of work, or several depending on your requirements. Suppliers can deliver various work streams including finishing works, painting and decorating, plumbing and heating, electrical installations, door entry systems, general maintenance, and roofing. This list is not exhaustive and suppliers from all different work streams are welcome to join the DPS. Lot 3: Planned Maintenance This lot covers planned capital works. It provides access to smaller, specialist contractors able to carry out your projects. A skills matrix has been developed to give you a detailed picture of how many of the current DPS contractors can deliver the works you are looking for. The DPS’s scope also means that local SME contractors are able to apply to join the DPS before going to tender for your contract.
Next Steps
Suppliers interested in joining the Responsive Repairs, Voids & Planned Maintenance DPS should carefully review the requirements and ensure they meet the necessary criteria. Prospective applicants are advised to contact the South East Consortium directly for more information and to begin the application process.
How Biddable Can Help
Biddable can assist suppliers by providing insights into the procurement landscape, helping them prepare for participation in this DPS, and maintaining visibility of upcoming opportunities in the pipeline. Through our platform, suppliers can discover relevant frameworks and DPS opportunities, ensuring they are well-equipped to engage with public sector procurement processes efficiently.